Start with exact models, not a visual resemblance
A similar colour or shape in two product images does not prove that the products share the same panel finish, edge detail, hardware or included components. Record the complete model number for every desk, table and storage item that must work together.
Treat model suffixes as part of the product identity. A base desk, L-shaped version, complete office set, cabinet and coffee table can belong to a related visual family while remaining different products with different quotation lines and packing requirements.
- Complete model number and suffix
- Product type and room location
- Required size or configuration
- Related models in the same room set
- Quantity by model
Control the finish with a written reference
Screens, lighting and image processing can change how a finish appears. Use a factory finish code, approved physical sample, signed sample photo or another written reference that both buyer and factory can identify. Keep that reference with the model and quotation revision.
When a project combines several product families, ask the factory to confirm which pieces can use the approved finish and which have separate material or hardware limits. Do not replace this confirmation with a colour name such as walnut, oak, black or white alone.
- Factory finish code or approved sample reference
- Panel, edge, metal and hardware finish where relevant
- Approval date and responsible buyer
- Quotation or sample revision
- Exception list for non-matching components
Write a room-set matching schedule for the RFQ
Group the required items by executive room, manager room, reception, meeting room or open office zone. On each line, state the model, size, finish reference, quantity and related products. This gives the supplier a controlled schedule for checking compatibility and preparing a model-level quotation.
Include the destination, required timing, packing identification and any repeat-order requirement. Before production, connect the final model and finish schedule to the approved sample or written confirmation so later revisions can be traced.
- Room or zone reference
- Model, suffix, size and configuration
- Finish and sample approval reference
- Related desk, cabinet and table models
- Quantity, destination, packing and delivery target
Related verified pages
Turn the guide into a model quotation.
Send model numbers or a room schedule, quantities, destination and timing. BG will confirm the next commercial step.
Prepare an RFQ ↗Frequently asked questions
Can two office furniture products be matched from photos alone?
No. Photos can help identify a preferred direction, but final matching requires exact models and a factory-confirmed finish or approved sample reference.
Does the same BG model prefix guarantee the same included pieces?
No. Related prefixes can identify a product family, while suffixes and configuration records distinguish desks, L-shaped versions, office sets, cabinets and tables. Confirm each quotation line separately.
How should a buyer approve a finish for repeat orders?
Keep the finish code or approved sample reference with the exact model, approval date and order revision. Ask the factory to reconfirm availability and any material change before the repeat order.